TECH TRENDS : A Snow Day is perfect to organize your files

Gail Eddy, Peak to Peak.   With the beautiful weather outside, it’s hard to concentrate on getting any work done.  The view from the deck outside of my home office is breathtaking, but… a day like today might be a good day to clean up your computer files!

ORGANIZE YOUR PHOTOS:

I don’t know about you, but I don’t always put my files where I can easily find them again.  Especially my photos!  Every once in a while I’ll organize my photos by date.  I generally use the year and month.  I put the year first so that when the computer sorts the files by name, they’ll remain in date order.  If there are a lot of photos from a particular day or event, they’ll get their own file folder.

For example, my files might look like this:

2016-02-February
2016-01-January
2015
2015-12-December
2015-11-November
2015-11-November – Thanksgiving Vacation
2015-10-October
etc., etc.

Once I get the file structure organized, I simply drag and drop the photos to the correct folder.  At the same time, I might also rename some of the photos too. Then it’s much easier to search for (and find) the photo of Auntie Em from among the hundreds of photos I took last Thanksgiving.
If I didn’t name the folders by date with the year first, but instead used the month first, when the computer sorted the folders based on name, they would be alphabetized and end up looking like this:

December 2015
December 2014
February 2016
February 2015
February 2014
January 2016
January 2015
January 2014
etc, etc.

… and that wouldn’t be very helpful at all.

To rename a photo file, simple place your cursor on the file.  Then you can double click on it to rename it, or press the F2 button.  Give it a new name that is meaningful to you.  That will make it easier to find later.

ORGANIZE YOUR COMPUTER FILES:

When you store documents on your computer, it’s important to file them in such a way that you are able to find them again.  I’ve watched while friends have downloaded a file or photo from the internet and it goes straight into the “Downloads” folder without even getting a new name!

There are hundreds of files in there.  How will you ever be able to find that pdf again when its name is “2848066_orig.pdf”?  I would suggest setting up your files in a way that makes sense to you.

For example, you could try something like:

Family
Dick
Jane
Sally
Tom
Home
Photos
2016
2015
2014
Recipes
Beverages
Desserts
Main Meals
Work

Then when you need to find a file, you’ll have a much easier time of it!

Chris Eddy of Geek For Hire, Inc. has been providing computer service to families and small businesses with Mac’s and PC’s for the past fourteen years. His company is highly rated by both the BBB (Better Business Bureau) and by Angie’s List. You can find more at http://www.GeekForHireInc.com Geek For Hire, Inc. provides onsite service (Tier 3) to the Denver / Boulder / Front Range area.