The Nederland Board of Trustees (BOT) met on Tues. evening, Sept. 17, 2013. Mayor Joe Gierlach, and Trustees Peter Fiori, Randy Lee, Ledge Long, and Annette Croughwell were present; Mayor pro tem Kevin Mueller and Trustee Chris Perret were absent, Also in attendance were Town Administrator Alisha Reis, Town Treasurer Eva Forberger, Town Clerk Michele Martin, and Staff Geotechnical Engineer Mark Weritz.
The Board approved the renewal of the maintenance agreement contract with Timberline Mechanical Systems, LLC for the Community Center heating, air conditioning, and ventilation equipment maintenance, total not to exceed $3,907.98.
Mayor Joe Gierlach presented a plaque bearing a Proclamation in Thanks to Police Chief Jake Adler in recognition for Adler’s longtime service to the town. It read: Proclamation in Appreciation of Outstanding Public Service by Police Chief Jake Adler. Whereas, Chief Adler has provided outstanding public service and contributions while starting out as a patrol officer in 2004, moving up to Sergeant, and serving as Police Chief over the past two years; and Whereas, Chief Adlers dedication and commitment to the Town earned him recognition as a 2011 Nederland Community Champion recipient, Boulder County Sheriffs Office Certificate of Commendation for Strategic Planning and Steering, and the International Association of Police Chiefs IACP award for Leadership in Police Organization; and Whereas, Chief Adler over the years had single-handedly captured an in-progress attempted murder, participated in a major life-saving event in conjunction with the Nederland Fire Department, and entered a burning house to heroically rescue a beloved family pet; and Whereas, Chief Adlers diligent service to Nederland has resulted in increased stability within the Nederland Police Department and continued partnership with the Boulder County Sheriffs Office. NOW, THEREFORE, I, JOE GIERLACH, MAYOR OF THE TOWN OF NEDERLAND, do hereby proclaim thanks and gratitude to Police Chief Jake Adler for his demonstrated compassion and concern for all members of the community over the past 10 years. I FURTHER call upon the residents of the Town of Nederland to join me in this declaration of appreciation and thanks for the outstanding public service provided. Adler graciously thanked the citizens of Nederland, Town staff, and the Board of Trustees, and said that he would miss the people of Nederland.
Police chief recruitment process Police Chief Jake Adler’s resignation is became effective September 20, and Sgt. Larry Johns will fill in Adler’s position until a new Police Chief is hired. Town Administrator Reis explained that Town staff would begin the process to recruit Adler’s replacemnet, in coordination with the Board of Trustees. Well-respected police recruitment specialist and former Police Chief Fred Rainguet will assist the Town in providing resume and background review services for the candidates, as well as assist in various other recruitment tasks. This assistance will be paid for from the existing law enforcement budget. Typically, for a recruitment process of the Town Police Chief (Marshal), a hiring committee is seated, comprised of two Board members, in addition to Town Administrator Reis and other interested folks who wish to serve in this capacity. The hiring committee interviews the candidates before issuing a recommendation to the Board of Trustees, It is anticipated that the timeline,from advertisement to start of work for a new candidate, will span about 3 months.
A presentation on Colorado Commits to Kids was given. An initiative on the November 2013 ballot, Amendment 66 is intended to reduce class sizes, provide more one-on-one attention for all students, and ensure that new money is used only for education reforms or enhancements to existing programs. Voters will be asked to approve an income tax increase to raise money for P-12 education, while keeping Colorado’s tax burden among the lowest in the country. Amendment 66 would raise $950 million for schools, and cost the average Colorado approximately $133 per year. The revenue would hire thousands pf new teachers to reduce class size, and districts would have more flexibility to restore funding for art and music classes, sports programs, and transportation.
An intergovernmental agreement (IGA) renewal with Boulder County for police dispatch services was discussed. The original IGA for call dispatch services and provision of space for the sheriff substation was signed in 2007, and will expire December 31, 2013. The renewal period begins a new five-year term, expiring December 31, 2018. The dispatch fees had been anticipated to be more than $50,000 per year at renewal; however, with negotiation undertaken by the Police Chief and the Sheriff s Office, the more modest amount of $33,000 was decided. This represents a $6,000 per year increase over the Town’s most recent agreement. This amount is accommodated in the draft 2014 Budget presented to the Board on Sept. 10, 2013. The annual financial impact of this IGA renewal is an additional $6,000 between 2014 and 2018. The Town had been paying $27,000 per year under the original 2007 agreement. The Board of Trustees approved the renewal of the IGA.
The new performance space near the Wastewater Treatment Plant was discussed. At the September 3, 2013 Board of Trustees meeting, the Trustees had agreed that they would like conduit installed to where power would be needed for a future performance space. When Xcel was contacted, an
estimate was provided of $3,000 for installation of the conduit. The estimate would need to be finalized to include travel time, which could not be done until an agreement was in place to move forward on the work. Additionally, the costs to remove pole and bury the power line for the wastewater plant would be $16,234.64, which would include removal/installation of poles, trench/conduit/wire for extension of the primary line serving the water treatment plant, termination framing on the pole for the conductor serving the wastewater treatment plant, removal of area light pole and luminary, and labor. This work can be completed to finish the Wastewater Treatment Plant project, and represents about 40% of the Xcel portion of the electrical bid presented at the previous BOT meeting. If the conduit is installed, then the decision on what kind of transformer and electrical is needed could be made at a later date. The estimate for the transformer and electrical service would be between $25,000-$35,000, depending on the final design. The Board agreed to authorize the payment of $16,234.64 for the removal of the three utility poles and moving the utilities underground.
The meeting adjourned at 8:16 p.m. The next regular meeting of the Nederland Board of Trustees will be on Tues. Oct. 1 at 7:00 p.m. at the Community Center.
Nederland BOT Reviews Performance Space Issue
The Nederland Board of Trustees (BOT) met on Tues. evening, Sept. 3, 2013 with the full board in attendance: Mayor Joe Gierlach, Mayor pro tem Kevin Mueller, and Trustees Peter Fiori, Chris Perret, Randy Lee, Ledge Long, and Annette Croughwell. Also present were Town Administrator Alisha Reis, Town Treasurer Eva Forberger, Town Clerk Michele Martin, Town Attorney Carmen Beery and Public Utilities Supervisor Bill Bodkins.
Staff reports Town Clerk Martin reported that the pro/con summary statements regarding the Tabor ballot issue are due Sept. 20, and she would be coordinating with Boulder County on the con aspect of the issue.
Town Treasurer Forberger gave her monthly report. She said that interviews were to begin on Sept. 6 for judge, and the interviewing committee would consist of Chief Adler, two Board members, and Franz Frechette, a local attorney who was extensively experienced in interviewing for judge selection.
Chief Jake Adler’s report mentioned that the Town had hired Chuck Geiger, a new part-time officer to fill the vacancy left by Jake Smith.
Dawn Baumhover, Community Center Coordinator’s report included many new class offerings and a new calendar.
The Board expressed concern over large crevices in some of the local roadways, and Trustee Fiori mentioned an old, above-grade culvert, located at lower Navajo and Sundown Trail, that needed attention. Town Administrator Reis said that Public Works would be asked to inspect the culvert to determine status for repairs or removal.
Mayor Joe Gierlach reported on an opportunity for the Town, as a member of the Denver Regional Council of Governments (DRCOG), to receive GIS data. GIS (Geographic Information System) would allow the Town to visualize, question, analyze, interpret, and understand data to reveal relationships, patterns, and trends. The Denver Regional Aerial Photography Project (DRAPP) produces high-quality digital GIS data normally costing $80,000. The Department of Water Conservation Resources has shared their high-quality digital aerial GIS raw data with DRCOG, which the Town also could receive free; however, the raw data is not in a readable format. According to Eldora resident Lex Ivey, a GIS
would produce useful 3-foot contour surveys useful, and as a Decision Support Consultant, he can convert this raw data, at a cost of $3,150, into a readable format that could be used by Community Wildlife Protection Plan (CWPP), and for the Community Center Master Site Plan project, and Master
Infrastructure project. Mayor Gierlach expressed the opinion that the benefits far outweigh the
cost, and asked the Board to spend that amount for this data. Ivey was preparing a presentation for the NDDA’s Sept. 18 meeting, as this also would assist the NedPed project. Mayor Gierlach said that perhaps between the Community Center Foundation Board (CCFB) and the NDDA, the cost could be
shared, and he would speak to Dale Porter, Chair of the CCFB, about this possibility. He also mentioned that Mark Weritz, Geotechnical Engineer on staff for the Town, plans to validate points once Ivey has finished producing the data. The consensus was to approve this funding
Trustee Lee spoke about the Town receiving a Federal Emergency Management Agency (FEMA) Pre-Disaster Mitigation Grant of $60,000 for mitigation work on seven properties that were identified in the grant application from 2010. The Town is to contribute $5,000 cash and a $15,000 in-kind match, which will be made up from the Saws & Slaws program as well as from other local sources. Projects must be completed by March, 2016.
Trustee Fiori reported that Sustainability Advisory Board member Stacy Johnson had resigned, and that Town staff will advertise the vacant position. Fiori also reported that there is a new Sustainability Scorecard.
Bill Bodkins, Town Utilities Operator was present to go over the States Sanitary Survey of
Nederlands Drinking Water System. There were very few deficiencies and violations, and overall the inspection went very well. Bodkins said that most of the observations on the list already have been completed. Towb Administrator Reis said she would send the report with a summary of it to the
Boardof Trustees. reiterating that the drinking water system is in good shape with no red flags.
Requests for fee waiver/discounts were considered. Kayla Evans, with the Backdoor Theater, expressed her gratitude for the 100% waiver of fee for the theater’s recent spaghetti dinner/auction benefit event, which raised over $18,000 for the theater, allowing it to meet the terms for a grant that would pay off the remainder of a $40,000 loan from the Town to buy upgraded equipment to show movies.
Jen Lavely, organizer of the 32nd Annual Neder-Nederland Running Race on Sept. 8, requested a
noise variance permit and the use of Chipeta Park, which the Neder- Nederland sponsors as part of the Adopt-a-Park program. Town staff had recommended 100% waiver, and the Board agreed.
Betty Porter and Margaret May, representing area seniors, had requested a 35% discount on the Community Center space rental, which was increased and approved by the Board to a 50% discount, and a 100% waiver of the $100 event fee. Board members then briefly discussed possible changes to the current fee waiver/discount process, but agreed to leave it as is.
Scot Gorbet was appointed to the Parks, Recreation, and Open Space (PROSAB) advisory board. Alan Brewer’s position had been up for reappointment, but he had chosen not to take the reappointment.
Consideration of costs related to electrical development at the new performance space, near the wastewater treatment plant, became a lively debate. At the May 7, 2013 BOT meeting, the Board had directed Town staff to research costs for power to the site and a concrete pad for a potential performance space. Frachetti Engineering had estimated the cost for the concrete, upgrading the existing electrical, additional landscaping, and final drainage at approximately $40,000, which would come out of the overall project budget savings. Three months later, Town Treasurer Forberger finally received the initial cost from Xcel on the upgraded electrical, which included burying the power lines and eliminating all the poles (except one by the propane company), which was $40,000 for three-phase and $30,000 for single-phase power service. There also was an estimate from an electrician of roughly $10,000-$12,000 to install a panel to tap into the electric. It was recommended that the existing transformer be removed by Xcel, as it wasnt up to code, and could not be reused after being removed to allow for the grading to be completed. Town staff had recommended that the electrical development be postponed until there could be a more in-depth review of the project and sources of funding procured. The initial funding of $40,000 was to come out of project savings, but the additional $40,000-$50,000, an unanticipated cost, based off the initial estimate received by the engineers, needed to be paid through a different source, such as reserves. The only costs for the performance space paid to
date was $10,227 to Frachetti to engineer the three-phase electrical system panel and service design to hand off to Xcel, as well as the final engineered grading, landscaping, and concrete design. There was some discussion on how the project has developed, particularly related to costs, correlation of information, and understanding among the group about the the facts that were available to them in May when they made the decision to move forward with the project. Staff reiterated that those first figures received by the engineers were within the request of a two-week time-frame, and were presented strictly as rough estimates. There was much discussion and debate on various options pertinent to the concrete pad, running a conduit instead of the full Xcel proposal, burying the power lines, finishing the landscaping and grading, and planting trees. Mayor Pro Tem Mueller and Trustee Perret were in favor of pursuing alternatives to concrete for the pad, and Mueller also expressed his concern over a culvert vs. an open channel being used for drainage. Several straw polls were taken by Mayor Gierlach on the various topics of concern, which resulted in majority support given to completing the grading and landscaping plan that previously were approved, burying the power lines, and putting in the trees, and installing conduit to prepare for electrical service at a later date. It was agreed to move this consideration until the next meeting.
The meeting adjourned at 10:56 p.m.